Office 365 is a software and cloud-based suite which when used correctly, can drive efficiency, increase productivity and encourage collaborative working in the business world. And even though it has been around since 2011, it is amazing to find how little our clients fully utilise all the tools that Office 365 provides.
Systems Integration have been Microsoft partners for over 15 years and although we have the experience to ensure that we maximise the system it''s potential (after all Office is far more than just Word and Excel), we wanted to ensure that all our clients are also aware of other Office Features that could assist you in maximising your efficiency.
Who needs paper when you have OneNote? Your paperless note pad. Not only is it eco-friendly, but it also brings formality and structure to your planning, meeting notes, to-do list, and anything else you would normally scribble on a Post-It note.
This interactive tool allows you to type notes, deposit useful articles, and compile documents, but it is also a free-form canvas that allows you to highlight, draw and enter text. The tiered layout enables you to not only organise your notes by project or subject matter but also makes for a user-friendly system to share notes with others.
And with apps for both iOS and Android, OneNote is your paperless, modern-day Filofax that can go anywhere with you.
Missing Facebook, then use Yammer. The perfect social platform for businesses allowing you to share company news, employee achievements, general workplace policies, and useful information for staff, Yammer is your business secure social network only accessible by those with an approved email address.
Yammer can also have a great positive effect on team morale especially in larger organisation environments; news and announcements can be shared easily across sites and even with off-site employees, praise and gratitude can be aired widely, and external news such as traffic incidents that may affect staffs’ journeys can be shared.
Avoid Emails and chat direct with Teams. This is the WhatsApp of the business World. An instant messaging tool that allows you to reduce the number of internal emails you send and receive and get quick answers to quick questions. In our experience, it enables more efficient working and is a great collaborative working tool.
But more than just an instant messaging tool, Teams offers audio and video conferencing calling which will fill the gap as we say goodbye to Skype For Business. It also offers file sharing and live editing among colleagues, and even the ability to integrate additional apps for project management, analytics, staff training, and more!
Allow everyone access with SharePoint. A file hosting application that allows documents to be saved centrally for all to access. Files can also be edited in location and alerts set up to notify anyone who needs to know when an amendment is made.
The idea is much that of a shared drive except SharePoint can be accessed remotely, doesn’t require space on your network and is generally superior in the features it offers.
Turn data ainto opportunities with Power BI. Collating facts and figures from unrelated data sources, from Excel spreadsheets to cloud-based analytic tools, Power BI has the ability to turn records of business performance stats into a coherent visual and interactive insight, that will inform and direct important business decisions and planning.
And, of course, true to Microsoft’s passion for collaboration, your insights are structured into a digestible report that can then be shared with your teams and colleagues.
At Systems Integration we offer far more than just IT support – At Systems Integration, we’re about more than just resolving your IT issues and installing new hardware; we’re here to guide, advise and train our clients to make sure you’re getting the most from your tech, so if you’re running Office 365, make sure you’re using it to its full potential; get in touch and arrange for one of our technicians to pop around and show you the ropes.